AECOM Administrator in London, United Kingdom

United Kingdom - London, London

Job Summary

The Administrator will be aligned to a specific end market providing full administration support

Job Duties

  • Answering phones for directors and taking messages.

  • Making travel arrangements.

  • Organising internal and external meetings including meeting room bookings, organising refreshments and required facilities, including visitor registration.

  • Typing letters, minutes of meetings, formatting reports, booking conferences and training.

  • Assisting in preparation of bid documents.

  • Timesheet recording/chasing for team.

  • Ordering PPE and checking/maintaining stock.

  • Dealing with incoming and outgoing post. Archiving and updating the database.

  • Ordering stationery, arranging couriers, scanning and photocopying.

  • Updating staff training records.

  • Workstation Desk Assessment Assessor.

  • Inducting new starters and associated tasks.

  • Maintaining CSCS card records and ensuring new staff undertake the relevant training.

  • Work experience coordination.

  • Responsible for pool laptops, logging in/out.

  • Raising Purchase Orders and arranging payment of invoices.

  • Updating structure charts and photo maintenance.

  • Assisting with Expense Claims

  • Maintaining team records, distribution lists inc. Employee Changes etc…

  • Assisting Facilities Team, as required.

  • Undertaking Quality Assurance tasks, as required.

  • Any other General Administration tasks, as required.

Minimum Requirements

Yo umust have demonstrable experience working as an administrator or secretary.

Preferred Qualifications

You must have excellent ICT skills - MS Office, Word, Excel, Outlook, PowerPoint and Adobe Professional.

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Buildings & Places

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 201543BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.