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Job Information

AECOM Administration Assistant in Nottingham, United Kingdom

Job Summary

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We are looking to grow our multi-disciplinary administration team in Nottingham and currently have an opportunity for an Administration Assistant to join us.

Our administration team, work across a wide range of environmental sectors providing a full range of administration services.

The successful candidate will work within a multi-disciplinary team based in the Nottingham office with support to the regional teams. In addition good organisation and planning skills are also required to support a team which works safely and to a high technical standard. The candidate will have excellent verbal and written communication skills as they may be dealing with surveyors and clients on project work.

Their initial role will support and assist our Environment & Ground Engineering administration lead on a wide variety of projects and tasks.

Typical responsibilities will include:

  • Training requests

  • Purchasing

  • Sub-contractor set ups

  • New starters/leavers

  • Mobile phones

  • Formatting

  • Proof reading

  • Scheduling and minuting meetings

  • Arranging car hires, Travel and accommodation requests

  • Organising internal and external meetings including meeting room bookings, video conferences etc.

  • Organising refreshments and required facilities

  • Arranging couriers

  • Equipment management including ordering, distribution, maintenance

Minimum Requirements

  • Ability to record data efficiently and methodically with strong attention to detail

  • Excellent communication and report writing skills with computer skills in MS Word, MS Excel

  • A hard working and highly motivated individual

  • Must be capable of producing work on time and to high standards of accuracy

  • Competency in Microsoft Outlook, Word and Excel

  • Client focused with good interpersonal skills and team approach

  • Willing and able to visit other locations on company business (if necessary)

  • Able to demonstrate a commitment to continued education and improvement through participating in our approved training scheme

  • Creative, practical, adaptable and enthusiastic

  • Ability to structure & prioritise work effectively through close cooperation with the team as a whole

  • Ability to work in a team and independently without losing initiative & focus

Preferred Qualifications

The value of diversity and inclusion is readily apparent in creating a collaborative, supportive working environment and in delivering innovative, contextually appropriate projects. It is very important to both what we do and the way we do it. We welcome applicants from a diverse range of backgrounds and experiences.

The important thing for us is that you can demonstrate that you can effectively fulfil the needs of the role. If you feel you can fulfil the requirements of the role, but there are other factors that are making you hesitant in applying, we would still like to hear from you and see if we can work together to overcome any challenges.

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also be able to explore flexible working arrangements through our FREEDOM TO GROW way of working. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Environment

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full Time

Requisition/Vacancy No. 269334BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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